The Mitchy Foundation ("we", "us", "our") is committed to protecting your privacy. This policy explains what personal information we collect, how we use it, and your rights. The Mitchy Foundation is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales, number 1205790.
Who is responsible for your data
The Mitchy Foundation is the data controller for the information you provide. If you have any questions about this policy or your data, contact us at Contact@themitchyfoundation.org.uk. A postal address is available on request.
What information we collect
We may collect the following when you use our website or services:
- Contact details such as your name, email address and phone number.
- Booking details when you book a free screening appointment, including your preferred date and location.
- Health information gathered during a screening appointment, such as blood pressure, cholesterol, HbA1c and cardiovascular risk results.
- Donation details when you give, processed through our donation partner.
- Newsletter sign-up details, including your email address and your consent.
- Enquiry details when you contact us or ask about fundraising.
- Technical information such as your IP address and how you use our site, collected through cookies and analytics.
How we use your information
We use your information to:
- Arrange and manage your screening appointment.
- Send you our newsletter and updates, where you have given consent.
- Process and acknowledge donations and claim Gift Aid where you are eligible and have agreed.
- Respond to your enquiries and support your fundraising.
- Keep accurate financial and charity records as required by law.
- Improve our website and services.
Special category (health) data
Health information is sensitive and we treat it with extra care. We only collect it as part of a screening with your explicit consent, we use it solely to give you your results and any recommended follow-up, and we store it securely. We do not share your health results with anyone without your consent, except where we are required to by law.
Our lawful bases
We rely on: your consent (for marketing emails and for processing health data); our legitimate interests (to run the charity and respond to enquiries); the performance of a service you have asked for (your booking); and legal obligations (such as Gift Aid and financial record keeping).
Who we share it with
We do not sell your data. We share it only with trusted providers who help us operate, such as our donation platform (for example JustGiving or Stripe), our email and newsletter provider, and our website and analytics tools. These providers only process your data on our instructions. We may also disclose information where the law requires it.
How long we keep it
We keep your information only as long as needed for the purpose we collected it, or as required by law. Gift Aid and financial records are kept for the period HMRC requires. Newsletter data is kept until you unsubscribe. Booking and health data is kept only as long as needed to provide your care and meet our obligations.
Your rights
Under UK data protection law you have the right to access your data, correct it, ask us to delete it, restrict or object to how we use it, and withdraw consent at any time. To exercise any of these, email Contact@themitchyfoundation.org.uk. You can unsubscribe from our newsletter at any time using the link in any email.
Cookies
Our website uses a small number of cookies to help it work and to understand how visitors use it. You can control or block cookies at any time through your browser settings.
Marketing consent
We only send marketing emails to people who have opted in. We use a double opt-in process, meaning you confirm your email before we add you, which follows ICO best practice. You can opt out at any time.
Complaints
If you are unhappy with how we have handled your data, please contact us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk.
Changes to this policy
We may update this policy from time to time. The latest version will always be on this page with the date it was last updated.
Questions about your data? Contact us.
